Innocean is looking for an Executive Assistant to provide exemplary personal administrative support and assistance to the Chief Executive Officer as well as manager other Company-related activities.
Duties & Responibilities
Prepare and edit correspondence, communications, presentations and other documents.
File and retrieve documents/reference materials.
Manage and maintain CEO's schedule, appointments and travel arrangements - according to all personal preferences as stated in CEO manual.
Arrange and coordinate meetings/events.
Accurately complete expense reporting on a timely basis.
Arrange for catering when necessary.
Monitor, respond and distribute incoming communications.
Answer and manage incoming calls as our protocol dictates.
Receive and interact with external visitors as our protocol dictates.
Coordinate any assigned project-based work.
Maintain car leases (2) according to schedule.
Follow pre-arranged processes/procedures according to all personal preferences stated in CEO manual on a daily, weekly, monthly schedule.
Extended evening and weekend work hours sometimes required.
Ability to handle a demanding work environment in executing on short deadlines.
Computer and desk work a significant part of daily activities.
Develop and manage agency’s social presence/strategy across all channels including company facebook, Instagram, twitter, Linked In and YouTube.
Create the social media calendar and contents from developing concepts to execution for agency’s social media.
Work with the internal creative team to develop dynamic social content for a range of initiatives (ex: events, photoshoots, campaigns, recaps, etc.)
Monitor trends in social media technology, tools, applications, channels, design and strategy on a weekly basis.
Develop and expand community and/or influencer outreach efforts.
Design, create and manage promotions and social ad campaigns, being sure to integrate with company’s overall marketing campaign plan.
Map out and quarterback the execution of agency’s website campaigns/contents/case studies for external clients.
Oversea company’s internal communication channel “Intranet” and work with developer on maintenance of contents.
Manage and oversee the agency’s culture program “Passport Challenge” and handle day-to-day communications with internal employees
Manage agency’s gift/swag items for external clients and new business prospects.
Contribute to team brainstorms as well as assist in special projects, new business pitch and assignments as needed.
Other duties, as assigned.
Requirements
Excellent organizational and planning skills.
Extremely proactive and a self-starter. Takes initiative.
Strong communication skills and fluency in English /Korean
Ability to manage a project from onset to conclusion.
Ability to gather research and manage information for various projects.
Strong problem analysis and problem solving skills.
Solid judgment and decision-making ability.
Maintain confidentiality.
Excellent attention to detail and accuracy.
Ability to be flexible.
3+ years experience providing support at the executive level (or as an administrative assistant supporting a team)
Knowledge of standard office administrative practices and procedures
Bachelors degree preferred.
Benefits
Fun and fast-paced agency environment.
Lots of individual autonomy & rewards for merit and creativity.
Be part of a close-knit and exciting team & growing agency.
Enjoy catered happy hour every Thursday and breakfast on Fridays.
Full-time Barista on-site.
Amazing views of the Pacific Ocean by the pier in HB.